Five main steps in creating an effective business letters

Writing
Experienced businessmen every educated
managers person

Five main steps in creating an effective business letters
Identify your aims
Establish the facts
Know the recipient
of the letter
Create a sample copy
Decide on the layout
of the letter

Format
blocked
modified blocked
semi-blocked
Prose
Accuracy
Dear Kate,
I want to tell you how sorry I’m about what happened yesterday. I didn’t mean to hurt you and I’m really sorry I made you feel sad.
Why don’t we meet next Sunday just to have a good friendly talk?
I hope you’ll forgive me. I want to say again how sorry I’m
Love,
Max
3 acpects:

Letter Layout
Includes
Letterhead
Name and address
of the recipient
Dateline
Salutations
Closing
Signature
Communication
Enclosures
Letter Layout

How to Write an Address
In Great Britain
Title and name of the addressee
Position in the company
Name of the company
Number of the building
Name of the street
Name of the city, town or locality
Postal district abbreviation
Postal service head-office
abbreviation and number
Name of the country
Ms. J. Simpson
Chief Manager
Chapman & Hall Plc.
11 New Fetter Lane
London EC4P 4EE
England

How to Write an Address
In the USA
Title and name of the addressee
Position in the company
Name of the company
Number or name of the building
Name of the street
Name of the city, town or locality
Name of the state
Postal index
Name of the country
Ms. A. Arafel
Production Manager
McCraw-Hill Book Inc.
1221 Avenue of the Americas
New York, NY 10020
USA

How to Write an Address
In Russia
Title and name of the addressee
Position in the company
Name of the company
Number or name of the building
Name of the street
Name of the city, town or locality
Name of the region (if necessary)
Postal index
Name of the country
Mr. Yu. Gusev
The director
Britania Ltd.
20 Shkol’naya street
B.Murashkino, 606360
Russia

MD (Maryland)
ME (Maine)
MI (Michigan)
MN (Minnesota)
MT (Montana)
NB (Nebraska)
SC (South Carolina)
Sd (South Dakota)
TN (Tennessee)
TX (Texas)
UT (Utah)
AK (Alaska)
Al (Alabama)
AR (Arkansas)
AZ (Arizona)
CA (California)
Co (Colorado)
GA (Georgia)
HI (Hawaii)
ID (Idaho)
IL (Illinois)
IN (Indiana)
Postal service abbreviations

Date writing
06.05.10
06.05.10
UK the USA
6th May May 6th

Formal Informal
Mr. Davies
Dear Mr. Morgan
Dear Mary
Dear Chris Morgan
Salutation

«Yours sincerely» ? a person you’ve met or talked to.
«Yours faithfully» ?to people you don’t know.
«Sincerely yours» and «Yours truly» ? are American ways of closing letters
Closing

Word combinations in business letter
8: a.m. in the morning = 8:00 a.m.
At this point of time = now
Both together = both
Bring to an end = end
During the time that = while
Enclosed herein = enclosed

Word combinations in business letter
For the purpose of = to
For the sum = for
Give an answer = to answer
Have an ability to = can
On the occasion of = on
Take into consideration = consider

Thank-you letter
a plan of letter
Your address
Date
Name and address you are to
Greeting
Mention the date. Remind of the position for which you were interviewed
Restate your interest in the position, strengths, experience, skills, accomplishments and slant
Third paragraph: thank the employed for the time and consideration.
Close with a suggestion for further action. Provide your phone number
Closing
Thank-you letter