Time management

MYTHS ABOUT TIME MANAGEMENT
Myth 1. It's hard
Myth 2. There is no time to do this
Myth 3. It turns people into robots
Myth 4. It is not necessary - everything will grow by itself

THE TRUTH!
The Benfits of Time Management
You - are more prodictive
reduce your stress
Improve your self-esteem
Achieve balance in your life
Avoid meltdowns
Feel more confident in your ability to get things done
REACH YOU GOALS!
What is TIME MANAGEMENT?
Simply, making the most of your time and energy!

A WORD ABOUT ENERGY
THE MOST OVERLOOKED ASPECT OF TIME MANAGEMENT IS OYUR ENERGY LEVEL
- evaluate your energy level at different times of day
- schedule tasks when you have the energy level to match. If you are a “morning person”, seize the early hours and and vice versa
REMEMBER! LOSING SLEEP IS EASIEST WAY TO SABOTAGE YOUR ENERGY LEVEL!

STEPS TO MANAGING YOUR TIME
1. Set goals
2. Make a schedule
3. Revisit and revise your plan

WHERE TO START?
1. SET GOALS!
Make your goals specific and concrete. Don’t be vague.
Set both long-term goals and short-term ones to support them.
Set a deadline for your goals.
Integrate your goals: university, personal and career.
Realize that goals, but know which goals to stick to

FROM GOALS TO PRIORITIES
What’s important and what isn’t?
What order do things need to be done in?
Once you know what your priorities are, you need to plan out a schedule – its our 2-nd step
Planning may seem hard at first, but the more you do it, the easier and more natural it gets.

2. MAKE A SCHEDULE
Spend 30 minutes or so mapping out the week. Ask yourself these questions about the week:
-what do I expect to accomplish?
-what will I have to do to reach these goals?
- what tasks are more important than others?
- how much time will each activity take?
and the most important thing
WHEN WILL I DO EACH ACTIVITY?
“Work smarter, not harder” – Alan Lakein

3. REVISIT AND REVISE YOUR PLAN
Pay attention to your schedule
Which tasks were you able to do? What didn’t get done?
What changes need to be made to your weekly schedule?
Was your energy level appropriate? Your stress level?
Immediately note all changes.
Preview the upcoming week making any necessary adjustments.
Preview each day to see what might happen…
BE TOUGH WITH YOU TIME!

PROCRASTINATION
“Never do today what you can put off till tomorrow”
Forms of procrastination:
Ignoring the task, hoping it will go away
Underestimating how long it will take
Telling yourself that poor performance is OKAY
Doing something else that isn’t very important
Talking about a hard job rather than doing it
Putting all you work on only one part of the task

HOW TO OVERCOME PROCRASTINATION
Win the mental battle by committing to being on time.
Set and keep deadlines.
Organize, schedule & plan.
Divide a big job into smaller ones.
Find a way to make a game of your work or make it fun.
Reward yourself when you’re done.
Learn to say “no” to time wasters.

When you learn to say “NO” you are not closing the door on your responsibilities, but rather you are making sure that you can meet your commitments and accomplish the maximum possible in the time available to you.
To be able to say “NO” you will have to accept these three principles:
You cant do everything
Don’t undertake things you cant complete
Remain consistent to your goals

USE YOUR WAITING TIME
On public transportation
At the doctor’s office
Waiting for your plane
On hold
When you are early
The trick to making use of your waiting time is:
Reading correspondence
Writing letters or memos
Keep your to-do list

Concentrate on the task at hand
Concentration can be difficult when you have a lot on your mind. Your time will be better spent if you are able to:
Focus on your goal – You may have many commitments and many concerns, but you will accomplish more when you keep focused on the one task you are performing at the moment
Tune out interruptions – You will find your concentration is at its highest level when you can set aside times during the day when you will not answer the phone or schedule visitors.

REVIEW
Set goals
Prioritize
Organize
Learn when to say “NO”
Use your waiting time
Concentrate on the task at hand
Consider your personal prime time
Celebrate success