Making Power Point Slides

Tips to be Covered
Outlines
Slide Structure
Fonts
Colour
Background
Graphs
Spelling and Grammar
Conclusions
Questions

Outline
The first slide of your presentation is the title
Make the 2nd slide an outline of your presentation
Place main points on the outline slide
Follow the order of your outline for the rest of the presentation

Slide Structure – Good
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only

Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although the number of points on this slide is the same as on the previous , it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure – Good
Show one point at a time:
Will help audience concentrate on what you are saying
Will prevent audience from reading ahead
Will help you keep your presentation focused

Slide Structure - Bad
Do not use distracting animation
(ex. falling letters)
Do not go overboard with the animation
Be consistent with the animation that you use

Fonts - Good
Use at least an 18-point font
Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28-point, and the title font is 36-point
Use a standard font like Times New Roman or Arial

Fonts - Bad
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font

Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background
Use colour to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use colour to emphasize a point
But only use this occasionally

Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read
Using colour for decoration is distracting and annoying.
Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary
Trying to be creative can also be bad

The Color Wheel
Colors separated by another color are contrasting colors
Adjacent colors (next to each other) harmonize with one another. e.g. Green and Yellow

Clashing Colors
Colors that are directly opposite from one another are said to clash.
These provide readability - e.g. yellow on blue.

Background - Good
Use backgrounds that are attractive but simple
Use backgrounds which are light
Use the same background consistently throughout your presentation

Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use

Graphs - Good
Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data
Trends are easier to visualize in graph form
Always title your graphs

Graphs - Bad

Graphs - Good

Graphs - Bad

Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting

Spelling and Grammar
Proof your slides for:
spelling mistakes
the use of repeated words
grammatical errors you might have made
English is not your first language, please ask someone else to check your presentation!

Conclusion
Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points of your presentation

Questions??
End your presentation with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly