Business letters

FAX

Minute

Minutes should contain certain basic facts
the name of the organization
the place, date, and time of the meeting
whether the meeting is regular (monthly, special, etc.)
the name of the person presiding
a record of attendance
a reference of the minutes of the previous meeting
an account of all reports, motions or resolutions made
the date, time, and place of the next meeting
the time of adjournment

Tips for writing e-mails
keeps messages short
presents information clearly with bullet points
enters a precise subject box
doesn’t over-use the “reply” function
checks their mail box at least three times daily
limits personal mail and small talk
gives people time to reply
doesn’t forward mail without thinking
creates a filing system for mail/attachments